Introduction
Payments (which can take the form of checks, cash, wire transfers, etc.) are transactions that reflect payments made to suppliers. These payments are often generated based on earlier transactions that have been sent from suppliers and/or warehouses - such as invoices or receipts. Payments can be created from a vendor invoice, or manually. Here, we'll walk you through how to do both.
Go to the make payment module
From the home screen, click on more to access the make payment module.
Add a new payment from a vendor invoice
Once you have selected your vendor invoice, you will able to see the total left to be paid field.
Full payment vs. partial payment
Issuing a full payment
Click on the edit button in the top right hand corner to gain access to the header attributes.
Fill in the reference # which may have been supplied by your vendor, and choose the payment type from the drop down list. The bank account will also show a drop down of available accounts that you will want to choose from.
Learn how to set up bank accounts, if you don't have bank accounts already set up in Paragon.
In the make payment transaction, the payment amount in both the header and lines is filled in automatically from the selected invoice. The payment total at the bottom of the screen will show the same amount.
If you are paying the chosen invoice in full, hit the save button at the bottom of the screen and then issue the payment by clicking the action button and selecting issue.
Once you issue the make payment, you will receive notification that the vendor invoice has been auto-completed, and a journal has been created.
Issuing a partial payment
In edit mode, enter the payment amount in the line field. For example, if the vendor invoice amount is $9,000, and you will only be paying $4,500, you would enter the $4,500 in the payment amount in the line field, and the system will automatically update all other relevant attributes: payment amount in the header line, remainder amount on the line, remainder and payment total at the bottom of the screen.
Once done, click the save button on at the bottom of the screen, and then issue the payment by clicking the action button and selecting issue.
Creating a manual make payment
It may happen that you have to make a vendor payment without an invoice. In this case, you will choose manual from the make payment option screen.
Choose your vendor and enter the header information: bank account, payment amount, reference #, and payment type.
You can also choose vendor invoices and credits to apply to the make payment, by clicking on the add item button on the lines.
Once you are finished with the manual make payment, click on the save button and then issue the make payment.
What's next?
Now that you have created a make payment to a vendor, you can learn how to: