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Introduction
Once your Paragon build is connected to your QuickBooks Online account and your reference data is already imported into Paragon, you are ready to start exporting your vendor transactions from Paragon to QuickBooks.
This article will walk you through how to set up and automatically export both your vendor invoices and vendor credits from Paragon to QuickBooks.
Automating the export of transactions to QuickBooks
You've created and issued your vendor invoices and/or vendor credits in Paragon, and you want to ensure that they are transferred over to QuickBooks Online. To do this, activate the automated feature(s). From anywhere in Paragon, navigate to the QuickBooks setup screen from the settings page.
Make sure that the options for Automatic vendor invoice/vendor credit export are set to Yes. Once the automation is activated, any vendor invoice or vendor credit created in Paragon will be sent to QuickBooks in seconds.
Verifying QuickBooks information linked to your Paragon transactions
To confirm that a financial transaction in Paragon is in fact linked to a QuickBooks company, navigate to that vendor invoice or vendor credit and view the more tab. The related QuickBooks transaction ID and the QuickBooks Company Name will be filled. For this example, we will be using a vendor invoice.
Follow the same process to clarify your vendor credits transactions. Once issued, navigate to the more tab to see your QuickBooks ID.
You will be able to see these transactions in QuickBooks Online under the Expenses tab. Select the transaction you want and you will be directed to the summary. For this example we have chosen a vendor invoice.
You will be able to see these transactions in QuickBooks Online under the Expenses tab. Select the transaction you want and you will be directed to the summary. For this example we have chosen a vendor invoice.
Manually export transactions to QuickBooks
A great benefit of this feature is that if something went wrong while exporting a completed transaction to QuickBooks (like something that came in through Shopify for instance), you can now correct the issue and then resend the transaction. To manually send a vendor invoice or vendor credit to QuickBooks, click the export to QuickBooks option from the action button list:
If the status of your transaction would not allow it to be sent, you will be notified and prompted to either issue or complete the transaction before trying to export it again.
Checking the logs
To keep track of your exported transactions, you can view your logs by navigating to QuickBooks setup and clicking the log tab. From here, you will find your list of transactions along with their External Reference IDs and transmission dates.
What's next?
Exporting vendor invoices and vendor credits should be easy after following this article. Looking for more articles about Paragon and QuickBooks Online? Here you go:
Connect and disconnect Paragon from QuickBooks Online
Connect and disconnect Paragon from QuickBooks Online