Rule - Calculate cost on receipt transaction

Rule - Calculate cost on receipt transaction

Introduction

ParagonERP can help small businesses manage their day-to-day operations using rules. Rules allow you to change the behavior of the software to suit your business’ specific needs without having to change the software itself. In other words, without changing any of the main Paragon code, you can make the software understand and respond to your unique requirements and customize any part of your business workflow.  Each rule is therefore quite unique to the organization that designed it.  For rule design and implementation for your business, please contact support@paragon-erp.com

This document will take you through the following process, in order to provide you with the costs per item:
The system will look at all of the transaction costs from your receipt. These transaction costs may have been entered in multiple different currencies other than Canadian ( USD, EUR, CNY). 

When the system is looking at a transaction cost that needs to be converted to Canadian, it will prioritize specific rates that have been entered into the receipt via the more tab. If the user has not added a specific rate then the rule will use the standard conversion rates entered. These are USD to CAD, CNY to CAD, and EUR to CAD. 

The system takes these amounts that are now all in CAD, adds them up and will provide a total transit cost in percentage form. This percentage is then applied to each lines of the receipt and is shown in the line attribute as the Actual Cost. 

The user has the ability to edit the purchase costs or transaction costs and re run the rule as many times as needed, until the receipt has been completed. Completing the receipt will usually be done when the goods have been physically received.  

This rule handles the following transit costs. To add more transit costs to the rule's calculation please contact us at support@paragon-erp.com 
 - Brokerage
 - Est. Landed
 - Inland Freight
 - Labels
 - Labor Cost 
 - Miscellaneous
 - Ocean Freight
 - Raw Materials

Step 1: Putting out an order

The process begins when the order has been sent out.

Step 2: Create and issuing a receipt

In preparation for receiving the order that was made, the user creates a receipt in Paragon. The user must enter the:
B/L #,
Receipt type (set to SIT)
currency
As well as any other attributes, required to be added to the receipt. 

Step 3:  Applying costs

At some point the user will receive a notification for the actual costing for the order in question. When this information is received it must be applied to the issued receipt in order to update its costing . Start with any changes to the costs on the summary tab. These should be entered through the transit costs button at the bottom right.

These transit costs can be entered as either a percentage or as an amount. The rule can handle and understand one, the other, or both. 
After entering transit cost move to the more tab.

In the more tab you will find a list of conversion attributes, both basic ones such as:
 - USD to CAD
 - EUR to CAD 
 - CNY to CAD 

And specific ones :
 - Est. Landed
 - Ocean Freight
 - Inland Freight
 - Miscellaneous
 - Labels
 - Labor Cost
 - Brokerage
 - Raw Materials
 - Exclude from Duty Calculation  

Fill these out as required for the transit costs that are applicable to your order. If the rule finds a transit cost on a receipt that the user has not entered a specific conversion for, then the rule will take the basic rate for that transit cost. 

Step 4 : running the rule

After you have updated your transit costs on the receipt you will need to change the "receipt type" to be "final". 



After you have changed the receipt type, you are ready to run the rule from the action button. 


The user can make changes to the transit costs and run the rule as many times as needed, until the receipt has been changed to complete status. 

Step 5 : Completing the receipt 

Once all of the transit costs have been properly entered into the system, the user can complete the receipt from the action button.



Note: After the receipt has been completed changes to the transit costs can no longer be made.

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