--- title: Using the add item modal description: ParagonERPs grouping grid is an integral part of how users interact with the system. You will find it in multiple places - one of which is whenever you add an item. Its purpose is to help you group pr --- [Skip to content](https://support.paragon-erp.com/using-the-add-item-modal#main-content) English Show submenu for translations [![paragon logo-1.png\]](https://support.paragon-erp.com/hs-fs/hubfs/paragon%20logo-1.png?width=240&height=75&name=paragon%20logo-1.png)](https://support.paragon-erp.com/?hsLang=en) - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) Open main navigation Close main navigation - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) - English Show submenu for translations - [Go to website](https://www.paragon-erp.com/) [Go to website](https://www.paragon-erp.com/?hsLang=en) Welcome! Search our Knowledge Base. - There are no suggestions because the search field is empty. 1. [ParagonERP](https://support.paragon-erp.com/?hsLang=en) 2. [Paragon Basics](https://support.paragon-erp.com/paragon-basics?hsLang=en) 3. [Basic use Paragon](https://support.paragon-erp.com/paragon-basics?hsLang=en#basic-use-paragon) June 25, 2025 # Using the add item modal ### Introduction ParagonERPs grouping grid is an integral part of how users interact with the system. You will find it in multiple places - one of which is whenever you add an item. Its purpose is to help you group products based on certain criteria or attributes. #### **Add new line item** In ParagonERP, any time you are creating or modifying a transaction you will find the new item modal by clicking the **add a new line item** button. ![](https://support.paragon-erp.com/hs-fs/hubfs/Add%20a%20new%20line-jpg.jpeg?width=1626&height=864&name=Add%20a%20new%20line-jpg.jpeg)   Doing this will open a modal where you will see all the products you have in Paragon. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-25-1225-PM-1-3-1.png) From here we have multiple ways to find the products we need for the transaction being made. #### Grouping by column By rolling over the column headers for item name and description in the grid, a hamburger icon will be revealed. When you click the **hamburger** in the column header you will get a drop-down giving you the option to group items by that column.   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-19-7592-PM-1-3-1.png) When you choose to do this, your grid will change accordingly to display items by the grouping of your choice, with the group name displaying above the items. You can narrow your search further by grouping with multiple columns. To view the detailed information for each line, simply click the arrow to display the drop down information. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-31-2578-PM-1-3-1.png)   You can remove a grouping by clicking the **cancel** button**.** The grouping option is currently available by item name, and description.   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-26-5327-PM-1-3-1.png) #### Changing columns in the grid When you first open the item modal you may notice that there is a section on the right side called columns.  You can click that section to expand it to select which of the default columns you want to see in your grid.  All column options are derived from attributes in your reference screens.  Any changes made to the columns will be saved by user.  This means that the next time you log into Paragon, the settings made during the last visit will be saved.   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-29-2792-PM-1-3-1.png) #### **Selecting by grouped items** Once you've chosen what to group by, you can then select entire groupings with a single click by checking the group checkbox. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-21-9228-PM-1-3-1.png) Or you have the option to choose items within the group individually. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-20-9450-PM-1-3-1.png) #### **Searching and filtering by warehouse** In the top right-hand corner of the grid you will see the options to search and filter by warehouse. This will help you to narrow down your search criteria and efficiently find what you need by knowing how much stock is available in each of your warehouse locations.   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-30-3660-PM-1-3-1.png) #### **Sorting** On the first column in the grouping grid, ID, you will see a small arrow. This arrow represents how that column's information is being displayed to you. By clicking the arrow you can reorganize the display. There are two possible orientations to pick from.   Ascending alphabetically ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-25-6899-PM-1-3-1.png)   Descending alphabetically ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-28-2831-PM-1-3-1.png)   #### **Multi-sorting** Paragon allows you to sort multiple columns simultaneously. To do so, click and hold the shift button on your keyboard while selecting the columns you want to sort. Each column will be sorted alphabetically as you select them. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/edbsn8dba7b5148f23cc4759cd2ab060b846a1c38334021df284b86f8c8902d947882cefa0193c9666939d19ba2ca277f77ca-1-1-3-1.png) To clear the multi-sort columns you selected, release the shift button on your keyboard and click another column header. #### **Multi-selecting** Another way to make it easier for you while you add products to your transaction is through the use of the **shift key.** 1\. While in the modal, hold down the shift key. 2\. Choose an item by clicking the check box of that line. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-32-9753-PM-1-3-1.png) 3\. While still holding the shift key, choose another product down the list and you will instantly select all of the items in between the two. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-32-3175-PM-1-3-1.png)  4. You can always clear all your selected items by clicking the **clear selections** button at the bottom of the modal: ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-45-23-9916-PM-1-3-1.png)   #### What's next? Take a look at some of Paragon's other transaction features. 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