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Creating a new vendor

Learn how to create a new vendor in Paragon, sync it with Minox Online, and manage addresses and payment terms.

Table of contents

When you create a vendor in Paragon, the data is automatically synchronized with Minox Online. Minox will assign the next available creditor number to the record upon creation.

Creating a vendor record

  1. Navigate to the vendor (Leverancier) module in the right-hand menu.

  2. Click the add button (green plus icon) in the top-left corner to start a new record.

Entering essential data

Fill in all relevant fields. To ensure a seamless integration with Minox, pay special attention to the following:

  • Code: This internal ID is generated automatically by Paragon. It cannot be changed.

  • Minox Creditor Number: This is assigned by Minox after saving. You do not need to fill this in yourself.

  • Vendor Toggle: This is checked by default.

  • Address: Click the down arrow to open the address window. You can add unlimited addresses using the integrated Google Maps search. Ensure you specify whether an address is for billing (Factuur) or shipping (Verzend).

  • Company Type: Always select Crediteur (Creditor) for vendor records.

  • ICP Zone: Select the correct tax zone: NL, EU, or Outside EU.

  • Payment Terms (Voorwaarden): This numeric ID must match the ID created in Minox (Maintenance > General > Payment Terms).

  • Email: Fill in the specific email fields for different documents (Quotes, Confirmations, Invoices). If you use one universal email for all documents, your consultant can configure a single attribute to handle this automatically.

Note: if a vendor is also a customer, you must create them separately in both modules to ensure financial journal entries are processed correctly in Minox.

Once finished, click the save icon (floppy disk) in the bottom-right corner.

Activation and verification

  1. Click the activate button in the bottom-right corner to make the vendor live.

  2. Log out of Paragon and log back in to see the newly assigned Minox Creditor Number on the vendor card.

  3. Verify that the vendor has successfully appeared in your Minox Online administration.