--- title: Deactivating records and using bulk actions description: Learn how to deactivate obsolete records and use bulk actions to manage multiple products or orders simultaneously in Paragon. --- [Skip to content](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions#main-content) - [English](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions) - [Nederlands](https://support.paragon-erp.com/nl/stamgegevens-verwijderen) English Show submenu for translations [![paragon logo-1.png\]](https://support.paragon-erp.com/hs-fs/hubfs/paragon%20logo-1.png?width=240&height=75&name=paragon%20logo-1.png)](https://support.paragon-erp.com/?hsLang=en) - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) Open main navigation Close main navigation - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) - - [English](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions) - [Nederlands](https://support.paragon-erp.com/nl/stamgegevens-verwijderen) English Show submenu for translations - [Go to website](https://www.paragon-erp.com/) [Go to website](https://www.paragon-erp.com/?hsLang=en) Welcome! 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[Advanced use Paragon](https://support.paragon-erp.com/paragon-basics?hsLang=en#advanced-use-paragon) April 30, 2026 # Deactivating records and using bulk actions ## Learn how to deactivate obsolete records and use bulk actions to manage multiple products or orders simultaneously in Paragon. ### Table of contents - [Individual deactivation](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions#individual) - [Using bulk actions](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions#using) - [Filtering your list view](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions#filtering) - [Tips and tricks](https://support.paragon-erp.com/deactivating-records-and-using-bulk-actions#tips) In Paragon, master data such as vendors, customers, and products—as well as saved orders—cannot be deleted once they have been used in the system. To keep your workspace organized and hide obsolete data, you can use the **deactivate** feature. ### Individual deactivation To deactivate a single record: 1. Open the specific record (e.g., a product) in its module. 2. Click the **more actions arrow** (∨) next to the action button at the bottom right. 3. Select **deactivate**. > **Note:** If you deactivate a record by mistake, simply click the **activate** button to make it live again. ### Using bulk actions If you need to deactivate multiple items at once, you can use the bulk action tool: 1. Go to the **list view** of the module. 2. Click **preferences** on the right side of the screen. 3. Under **show checkboxes**, select **always**. This adds a checkbox to the left of every record in your list. 4. Select the records you wish to modify by checking their boxes. 5. Click the **bulk actions** button that appears at the top of the grid. 6. Select **deactivate** and confirm the prompt. A report will be generated to show if all actions were successful. ### Filtering your list view Once records are deactivated, you need to update your view to hide them: 1. Hover over the **status** column header and click the **hamburger menu** (three lines). 2. Click the **filter** icon (funnel). 3. Select only the **active** checkbox. Your list will now hide all inactive records. ### Tips - **Re-activating in bulk:** To re-activate items, ensure your filter includes "inactive" records, select them, and use the **activate** option within **bulk actions**. - **Searching and selecting:** You can use the search bar to find specific items, check them, and then perform a new search. Paragon remembers your previous selections as long as you remain in the module. - **Module-specific actions:** Bulk actions vary by module. In the **product** module, you can print labels in bulk; in **sales orders**, you can issue multiple order confirmations at once. - **Safety first:** If you are unfamiliar with bulk actions, practice first in the **test mode manager** to avoid accidental changes to your live data. --- - [Paragon Basics](https://support.paragon-erp.com/paragon-basics?hsLang=en#main-content) - [Paragon Modules & Features](https://support.paragon-erp.com/paragon-basics?hsLang=en#paragon-modules-features) - [Basic use Paragon](https://support.paragon-erp.com/paragon-basics?hsLang=en#basic-use-paragon) - [Advanced use Paragon](https://support.paragon-erp.com/paragon-basics?hsLang=en#advanced-use-paragon) - [Paragon policies](https://support.paragon-erp.com/paragon-basics?hsLang=en#paragon-policies) - [Customer](https://support.paragon-erp.com/paragon-basics?hsLang=en#customer) - [Configuring Paragon](https://support.paragon-erp.com/configuring-paragon?hsLang=en#main-content) - [Basic Settings](https://support.paragon-erp.com/configuring-paragon?hsLang=en#basic-settings) - 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