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Generate and print the income statement

Introduction

In this article, we will show you how to set up, print and customize your income statement.
 

Process description:

An income statement shows the debits and credits for each expense and revenue account in your general ledger. These debits and credits are broken down by GL period. The report also provides a total line called net income at the bottom of the report. There are three main financial statements that are used to illustrate the financial health of a business; the balance sheet, the income statement, and the cash flow statement.

 

Step-by-step instructions:

  • Step 1: Access the income statement

Navigate to the GL module by clicking the more button from anywhere in ParagonERP and then click GL.
 
The list view of the GL module will display.
 
 
Choose a GL account. In this example, we have selected the cost of sales account. Click on the details button at the top of the screen. 
 
 

Once you are in the screen for the selected GL account, click the action button and you will see an option for income statement. Click this button to open a new modal.

  • Step 2: Income statement selection 

 

In this modal, you can decide to report by month or year. In either case, you can also decide to compare two months or two years in the same report. 

You also have the option to output the resulting report in either a PDF format or you can export directly to Excel.

 

Note: Pending journal entries can be included or excluded from this report with the checkbox for that purpose - shown in the modal above.

 

Once you have decided on your setup, simply click accept to view your income statement.

 

PDF sample: 

 

 

Excel sample:  

 

 

  • Step 3: Download or print the income statement

When you view the income statement on screen, the top right hand corner will display icons allowing you to choose to download or print the report.

 

Customize the income statement report

You might want to change the layout of the income statement. To do that, go to the settings screen. Under the reports & data card, you will find the report template editor.
 
 
 
 
You can edit the general layout of the default template or create a new one. 
 



To create a new template, click the add new button:

 

 
Give your template a name, select income statement as the module, and click the accept button. This will automatically add your template as a dropdown option in the income statement action button in the GL module (shown in step 2 above).
 


 
 

Related articles

Now that you know your way around an income statement, take a look at some of our other financial reports and related articles.