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Configuring General Ledger links

Learn how to map General Ledger accounts in Paragon to ensure accurate financial synchronization with Minox Online.

Table of contents

To ensure Paragon and Minox synchronize correctly, you must map your General Ledger (GL) accounts in Paragon. These links determine how transactions like sales, purchases, and inventory movements are recorded in your financial administration.

General Ledger settings

Before mapping, ensure your accounts exist in both Minox and the Paragon general ledger module. To start mapping, navigate to settings > finance > GL link setup.

The interface is divided into two sections:

  • Left Menu: The transaction types (e.g., Invoices & Credits, Vendor Invoice, Receipt/Adjustments).

  • Top Menu: The categories to link (e.g., AR / AP / INV for debtors/creditors, BTW for tax, Product for revenue/stock).

Mapping General Ledger accounts

For each category, you must define a default account and specific rule-based accounts using attributes like ICP Zone (NL, EU, Non-EU), Product Group, or Tax Code.

Tip: When adding a rule, search for the second field (e.g., search "ICP Zone" rather than "Customer"). You can also copy an existing rule and modify the attributes to save time.

Sales (Invoices & Credits)

Mapping sales ensures revenue is split correctly for Dutch tax returns and ICP declarations.

Category Default Account Specific Rule Example
Product 8101 Sales NL High Account 8120 for ICP Zone: NL + Tax: Low
AR / AP / INV 1301 Accounts Receivable This links to your Sales Journal in Minox.
BTW (Tax) 1504 VAT High (Payable) Account 1507 for Tax: Low + ICP Zone: NL
Value Added Serv 8101 Sales NL High Used for line discounts; links back to revenue accounts.

Purchasing (Vendor Invoice)

These links manage your liabilities and accrued costs.

Category Default Account Specific Rule Example
Product 5401 Accrued Purchases NL Account 5404 for Vendor ICP Zone: EU
AR / AP / INV 1601 Accounts Payable This links to your Purchase Journal in Minox.
BTW (Tax) 1501 VAT High (Claimable) Account 1502 for Tax: Low + Vendor ICP Zone: NL

Inventory (Receipt / Shipment / Adjustments)

Inventory movements are mapped based on the reason code (e.g., damage, return, or standard sale).

Category Default Account Specific Rule Example
AR / AP / INV 3101 Stock Account 5001 (COGS) for Reason: Damage
AR / AP / INV 3101 Stock Account 5401 (Accrued) for Reason: Vendor Return