--- title: Creating a manual purchase order description: Learn how to manually create purchase orders in Paragon, select vendors, add products, and manage delivery details. --- [Skip to content](https://support.paragon-erp.com/creating-a-manual-purchase-order#main-content) - [English](https://support.paragon-erp.com/creating-a-manual-purchase-order) - [Nederlands](https://support.paragon-erp.com/nl/inkooporder-aanmaken) English Show submenu for translations [![paragon logo-1.png\]](https://support.paragon-erp.com/hs-fs/hubfs/paragon%20logo-1.png?width=240&height=75&name=paragon%20logo-1.png)](https://support.paragon-erp.com/?hsLang=en) - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) Open main navigation Close main navigation - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) - - [English](https://support.paragon-erp.com/creating-a-manual-purchase-order) - [Nederlands](https://support.paragon-erp.com/nl/inkooporder-aanmaken) English Show submenu for translations - [Go to website](https://www.paragon-erp.com/) [Go to website](https://www.paragon-erp.com/?hsLang=en) Welcome! 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[Basic use Paragon](https://support.paragon-erp.com/paragon-basics?hsLang=en#basic-use-paragon) April 30, 2026 # Creating a manual purchase order ## Learn how to manually create purchase orders in Paragon, select vendors, add products, and manage delivery details. ### Table of contents - [Selecting a vendor](https://support.paragon-erp.com/creating-a-manual-purchase-order#Selecting) - [Completing the header](https://support.paragon-erp.com/creating-a-manual-purchase-order#Completing) - [Selecting products](https://support.paragon-erp.com/creating-a-manual-purchase-order#Selecting) - [Quantities and product details](https://support.paragon-erp.com/creating-a-manual-purchase-order#quantities) - [Finalizing and sending the order](https://support.paragon-erp.com/creating-a-manual-purchase-order#Finalizing) In Paragon, you can create a purchase order (PO) through several methods, such as basing it on a sales order, vendor invoice, or quote. This guide describes how to manually create a new purchase order. ### Selecting a vendor Open the **purchase order** module and click the **create** button. You can select your vendor in three ways: - **Vendor number:** Search directly by typing (part of) the creditor ID. - **Vendor name:** Type a name fragment. For example, searching for "Jong" will show all vendors with "Jong" in their business name. - **All fields:** Click the **ellipsis** (...) to search across all master data fields. **Tip:** If the vendor doesn't exist yet, you can click **create a new vendor** directly from this window. ### Completing the header Once the vendor is selected, verify the **transaction date** (defaults to today). You can also enter an **expected delivery date** and **your reference**. - **Ship to address:** Use the **blue triangle** icon next to the address to select a different warehouse or add a new delivery location. - **Additional fields:** Click the **more** tab to fill in details such as **delivery terms** or prepayment invoice numbers. - **Reference:** Any reference entered here will be printed on the documents and included in the journal entry description within Minox Online. ### Selecting products Click the **blue plus icon (+)** at the bottom left to add items. - **Search:** Quickly find items by part of the product number or name. - **Group by:** To make selection easier, click the **hamburger menu** next to a column like **product group** and select **group by product group**. - **Add multiple:** Select multiple products at once and click the **accept** icon to add them to the order. ### Quantities and product details Use the **Tab** key to move through the lines and update quantities and prices. - **Edit description:** Right-click a line and select **detail attributes** to change the **document description**. - **Stock check:** Use the **columns** tab on the right to add the **inventory** field; this allows you to see current stock levels while you order. - **Remove lines:** Right-click a line and select **delete line** to remove a product. ### Finalizing and sending the order 1. **Notes:** Add any internal or external notes at the bottom. 2. **Discounts:** Click the **question mark** next to **PO discount** to apply header-level discounts. 3. **Save:** Click the **floppy disk icon** in the bottom-right corner. 4. **Issue:** Click **issue** to finalize the document. 5. **Send:** Click **print** for a physical copy or **email** to send the PO directly to the vendor via a pop-up window. **Important:** Do not click **complete** manually. 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