--- title: Receiving partial shipments description: Sometimes, you'll have large orders that are received in multiple shipments. To accommodate this, you can create partial receipts in Paragon. This document will explain how to create two partial recei --- [Skip to content](https://support.paragon-erp.com/how-to-partially-receive-shipments#main-content) English Show submenu for translations [![paragon logo-1.png\]](https://support.paragon-erp.com/hs-fs/hubfs/paragon%20logo-1.png?width=240&height=75&name=paragon%20logo-1.png)](https://support.paragon-erp.com/?hsLang=en) - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) Open main navigation Close main navigation - [New Ticket](https://share-eu1.hsforms.com/1PiwaZCxTRpabuHVnQxGeXQc751y) - [Tickets](https://help.paragon-erp.com/tickets) - [Knowledge Base](https://support.paragon-erp.com/) - [Sign out](https://20488534.hs-sites.com/_hcms/mem/logout) - English Show submenu for translations - [Go to website](https://www.paragon-erp.com/) [Go to website](https://www.paragon-erp.com/?hsLang=en) Welcome! Search our Knowledge Base. - There are no suggestions because the search field is empty. 1. [ParagonERP](https://support.paragon-erp.com/?hsLang=en) 2. [Inventory](https://support.paragon-erp.com/inventory?hsLang=en) August 13, 2025 # Receiving partial shipments ### Introduction Sometimes, you'll have large orders that are received in multiple shipments. To accommodate this, you can create partial receipts in Paragon. This document will explain how to create two partial receipts off a purchase order and then unbox each of them to the correct inventory locations. #### **Create a receipt from the purchase order** In the receipt module, click the **create new receipt** button. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-57-9564-PM-1-4-1.png) On the modal screen that appears, select the **purchase orders** tab. Select the purchase order you want to receive from. When you are happy with your selection, click the **accept** button. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-25-00-4777-PM-1-4-1.png)     Can't find your purchase order in this list? Ensure that the status of the PO is issued or complete. PO's in hold, void or temp status will not appear.     #### **Editing the quantity received** You should now have a receipt showing the information from the selected purchase order. By default, the amount **left to receive** from the purchase order will populate in the **quantity** column of the receipt. You might not want all the units on the PO to be received all at once. You can change this by clicking the **edit** buttonon the top right hand corner. ![](https://support.paragon-erp.com/hs-fs/hubfs/Edit%20receipt%20line-jpg.jpeg?width=670&height=166&name=Edit%20receipt%20line-jpg.jpeg) Intuitively, the **expected quantity** is the amount that was ordered in the purchase order. This cannot be modified, but the **quantity** (the number representing how many was actually received), can be edited. ![](https://support.paragon-erp.com/hs-fs/hubfs/Receipt%20quantities-jpg-1.jpeg?width=670&height=67&name=Receipt%20quantities-jpg-1.jpeg) When you are finished changing the quantities, click the **save** button.  ![](https://support.paragon-erp.com/hs-fs/hubfs/Receipt%20quantity-jpg.jpeg?width=439&height=147&name=Receipt%20quantity-jpg.jpeg)  #### Send the received items to default location To put the units on this receipt into inventory, the [status](https://support.paragon-erp.com/how-do-statuses-work?hsLang=en)needs to be changed twice. First, issue the purchase order by clicking the **issue** button on the list of **action** items in the bottom right hand corner of the screen. ![](https://support.paragon-erp.com/hs-fs/hubfs/Screenshot%202025-08-13%20082455-png.png?width=127&height=217&name=Screenshot%202025-08-13%20082455-png.png)   Then, click the **action** button again and click **complete**. ![](https://support.paragon-erp.com/hs-fs/hubfs/Screenshot%202025-08-13%20083230-png.png?width=121&height=249&name=Screenshot%202025-08-13%20083230-png.png)     The inventory is now transferred to the location set up as **default receiving.** If you do not have a location set for default receiving, the inventory will be placed in the first location set to **default for all transactions**.   #### **Unpack inventory into different locations** Let's say that the units on this receipt need to be unpacked into specific locations (other than the default receiving location or the default for all transactions location). To do this, you can use the **unpacking** function. Click the green **action** button and select **unpack.** **![](https://support.paragon-erp.com/hs-fs/hubfs/Screenshot%202025-08-13%20083954-png.png?width=119&height=277&name=Screenshot%202025-08-13%20083954-png.png)**       Then, you can unpack any of the units that are currently on the receipt. If a line has 0 units in the **quantity** column, it cannot be unpacked. To unpack a box, click the **add new line items** button. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-53-2265-PM-1-4-1.png) You will get the following popup. Select the product you want to unpack from this box, the quantity you're unpacking, and the location you want the inventory to be put.  ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-25-02-4895-PM-1-4-1.png)   When you're ready to continue, click the **accept** button. If you want to cancel at any time, you can do so before clicking the green check by clicking the red **X**. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-59-3213-PM-1-4-1.png) To continue unpacking the same item or different items from the same receipt, click the **add new line items** button. If you're finished unpacking this shipment, click the **review** button. Once you click the review button, you'll see a summary of the unpacking. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-25-01-8993-PM-1-4-1.png) A green check on the right hand side indicates that the shipment line has been fully unpacked. To transfer this shipment to the desired inventory locations, click the **proceed to stock shelves** button. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-25-03-1784-PM-1-4-1.png)   You must unpack the entire shipment in order to add the units to inventory. If you are missing units, you must edit the original receipt and then unpack everything (**left to unpack** must be at 0).     If you do not unpack the whole shipment, you will not be able to put the items in your inventory. You can see this example below:   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-58-6239-PM-1-4-1.png) You can see that there are 50 units which have not been unpacked. Now, when you press on  **review**, the option to **proceed to stock shelves** is no longer there. Furthermore, you will see that there is a **half-filled green circle** instead of a check mark which indicates that only a part of the received units have been unpacked. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-57-2629-PM-1-4-1.png) You will be returned back to the receipt screen and a notification will appear confirming that the inventory has been moved to the locations.   ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-55-0029-PM-1-4-1.png) #### **Receive the rest of the PO at a later time** When you eventually receive the remaining units on the PO, you will repeat the process above starting with creating a new receipt for the items. This time, the **left to receive** amount will show what was remaining after the initial receipt of goods. In the sample screen below, the **quantity** column shows 221, the original quantity from the PO. ![](https://support.paragon-erp.com/hubfs/Knowledge%20Base%20Import/DocsDisplay-Feb-02-2024-09-24-56-5715-PM-1-4-1.png) Since you already received 200 of the ordered 221 units, the left to receive column is 21. You cannot use the unpacking function to make partial receipts. If a PO is not received in full, multiple receipts will need to be created as described in the steps above.   #### **What's next?** Let's take a look at how inventory is moved in ParagonERP! 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