Set up your company information

Introduction

The my company settings in ParagonERP are important to set up before starting any work in the system. In this article, we will walk you through how set up my company information.

Process description:

My company settings is where you will store relevant information and default configurations related specifically to your company.

Instructions:

Navigate to My Company

Click the settings button at the top right hand side of the screen. This will bring you to the settings screen.

From here, click my company under the system card.

You will be brought to the my company page. Here, you'll find default information about your company that you provided while signing up for ParagonERP.

Let's walk you through how to set up additional information in the summary, identifier, and financial tabs.

To change or add to any of the following sections, choose one of the tabs shown above, and click the edit button.

While in edit mode, any changes made to my company settings will require you to log out and back into ParagonERP in order for the changes to take place. If you click on the edit button, but decide not to make any changes, you can click on the cancel button.

The summary tab

Within the summary tab, there are multiple sections to fill out. The important ones are: business terms, module configuration and related warehouses.

Set up business terms

Your company's basic information is in the top left-hand section. We refer to this section as the business terms.

Here you can enter a phone number, email, insert a logo and add more addresses.

If your company has multiple shipping or billing locations, you can add additional addresses here in the my company section by clicking the blue arrow, and clicking new address. Once you do this, you will be able to choose the billing or shipping addresses for each transaction in ParagonERP.

This document will explain how to add additional addresses to selected modules.

Module configuration

On the right side of the summary tab in my company, you will see the section called module configuration. Let's look at a couple of the important options.

Pivot

You can pivot your transaction grids based on two different attributes. The most commonly used attributes are scale and size. The term pivot is used to describe the way that the transaction lines are viewed or used. For example, if your products have individual records by size, you can choose if you want to view the line information by style or by style/size.

Available to sell (ATS) calculations

You will be able to select from one of three ATS options.

The options to calculate your ATS are as follows:

ATS = Stock
ATS = Stock + Inbound Goods - Allocated Goods
ATS = Stock - Allocated Goods

Inbound Goods consist of the following:

Open Purchase Orders
Open Work Orders

Allocated Goods consist of the following:

Reservation
Pick
Pack
Open Shipments

You will be able to see the calculated ATS units on any product modal in ParagonERP:

Related warehouse locations

In some cases, a company will use a third party logistics warehouse (3PL) to store and ship its products. If you require this option, refer to this article, create related warehouses.

Identifier tab

Sometimes, identifying a product, customer or any other type of reference can be difficult, especially when you use codes or abbreviations. In ParagonERP, a record identifier helps you quickly identify a record within a module's list view.

Financials tab

First, open the financials tab and click the edit button.

In order to set up the bank account section in the financials tab, this link will walk you through the steps on how to create bank accounts and how to add them to the financial tab.

Default value for 0 stock

When your stock reaches 0 units, Paragon resets the inventory value to a default amount. We've added a setting to allow you to decide if that default value should be based on landed costs or initial purchase cost.

Automatic journal entries

You can choose to set up automatic journal entries if and when you decide that it is time to create them automatically in ParagonERP.

While you are in edit mode, you will see a small down arrow next to the selected option to create automatic journals. Click on that arrow to see all options.

Note that financial transactions are: invoice, credit, receive payment, make payment, vendor invoice and vendor credit.

If the setting allow edit to transactions with linked journal entries is unchecked, you can only modify an issued financial transaction if the modification does not change the associated journal entry. For instance, you can change an attribute, add a note or an attachment. However, if you modify the transaction in a way that would affect the journal entry or the total value of the transaction (e.g. modify the quantity, line discounts or other charges), Paragon will block you from saving your changes and a red notification will appear.

If the setting allow edit to transactions with linked journal entries is checked, you will be allowed to make changes that will affect the journal, but you will still receive a warning suggesting that you void the transaction.

Currencies

Next, you have the option to choose a default currency, as well as an accounting currency. This information was automatically filled in based on how you signed up for ParagonERP, however, it can be changed if you want.

If you do decide to change your accounting currency and then click the save button, a warning modal will appear (shown below). If you click the cancel button, the screen will stay in edit mode. If you click the accept button, the accounting currency will be updated and you will be required to log out and back in to update your system.

Save your changes

Once you are done with your edits, click the save button located at the bottom right corner of the screen.

What's Next?

For more information on setups, take a look at these:

Configuring company email

Creating Attributes

Reference screen setup

Transaction screen setup